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The G. W. Carver High School Athletic Boosters Association
Articles of Constitution
Article I – Name
The name of this organization shall be “The George Washington Carver High School Athletic Boosters Association, Inc.” (CABA). The registered agents and registered office will be determined by a resolution of the Board of Directors.
Article II – Purpose
The CABA was established in 2017 to encourage and support athletes at G. W. Carver High School (Birmingham, AL) in an atmosphere that is consistent with the schools philosophy of “Excellence is the Standard,” excellence in academic, athletics, and citizenship. The CABA will support all athletic teams, the band, and cheering squads.
Financially, the CABA will consider and/or assist with any needs that are not normally covered by the annual budget of the G. W. Carver High School’s Athletic Program.
Article III – Membership
Section 1. Within the CABA, there shall be two (2) classifications of members:
- Active members who have paid annual dues
- Active members who have not paid annual dues
Section 2. Annual Dues
Annual dues for any and all members shall be due and payable as established by the Board of Directors. The Board of Directors will establish the amount of dues and renewal period by resolution of a majority of the Board of Directors. Anyone who attends three (3) meetings in one (1) calendar year will be considered a member in good standing of the CABA.
- No member shall obligate the CABA to any financial obligation without the expressed written consent of the Board of Directors.
- While general meetings are open to members and the Carver High School community, anyone found to be disruptive in a meeting can be removed by the President or residing Executive Officer.
Section 3. Termination of Membership
Membership in the CABA can be terminated based upon any of the following:
Section 3.1 Failure to Pay Dues;
When a member has refused or fails to pay annual dues for a period of one-hundred twenty (120) days from the beginning of the period for which such dues becomes payable he/she can be terminated by majority vote of the body present at a general meeting or a majority vote of the Board of Directors.
Section 3.2 Written Resignation;
Any member may resign from the CABA by submission of a written resignation to the Secretary of the Board of Directors. Such resignation shall be effective as of the date received by the CABA Board of Directors unless said resignation specifies another date. The Board of Directors should be informed of each resignation as soon as is practical.
Section 3.3 Disruptive Behavior
Any member or person employing disruptive or harmful behavior at a meeting or CABA function can be barred from attending any future CABA function by a simple majority vote of the Board of Directors or a two-third of the members present at a general meeting. In case of a tie, the President of the Board of Directors has the authority to cast the tie-breaking vote.
Section 3.4 Removal for Cause
Members of the CABA may be removed from all membership categories from cause by a simple majority vote of the Board of Directors or a two-third of the members, such decision shall be formal and un-appealable. For any cause other than non-payment of dues, removal shall occur only after the member against whom the complaint was made, has been advised of the complaint. After he or she has been given reasonable opportunity to respond to the complaint, then and only then shall final actions be taken by the Board of Directors. Such removals shall mean that the individual shall not be allowed to contribute to any CABA projects or to participate I any CABA activities. If only suspended, once the suspension has been served and said member is in good standing he or she may then resume normal membership privileges. The removal process shall not be the same as the process of temporary (long or short-term) suspension of membership privilege.
Section 3.4 Removal for Cause
Independent of the power of removal for cause, the Board of Directors shall be empowered to order suspension of membership or the suspension of particular or specific privileges at its sole discretion of any member(s) upon receipt of a verified complaint of misconduct; such suspension shall be a short or long term temporary measure until a full investigation is conducted.
Article IV – The Board of Directors
Section 1. Powers
The powers vested in the Board of Directors shall be granted in and by the By-laws of the CABA. These powers are absolute and shall only be changed by amendments to the CABA By-laws.
Section 2. Selection
The initial Board of Directors shall be volunteers who are also incorporators of the CABA. Future Directors shall be elected by a majority vote of the membership and shall serve a two (2) year term or until their successors are elected and qualified. Selections shall be in the following manner:
Section 2.1. Selection Process
Officers shall serve for a two (2) year term.
- Each term shall start June 1st of odd number years.
- Officers shall be elected by ballot by a simple majority of members present in the May meeting.
- Nomination of candidates for office shall take place at the March meeting of odd number years and elections shall be held at the May meeting of the same year. The Secretary of the Board of Directors shall be responsible for overseeing the election process.
- Officers may be elected for more than one term and may serve consecutive
- Should a director resign, be incapacitated, or otherwise unable to service, the Board of Directors under the leadership of the most senior officer shall appoint a replacement.
Section 3. Officers and Duties:
President – Set the date and times for all meetings, Chair all meetings of the CABA, make all necessary preparations for meetings including agendas for all meetings. The President, along with the Vice President, shall appoint members to any and all sub‐ committees. The President will also appoint a club member to fill the office of an unexpired term should a seat become vacant. In case of a voting tie of the Board of Directors, the President of the Board of Directors has the authority to cast the tie-breaking vote.
Vice‐President – To assist the President whenever necessary and to chair any meeting which the President is absent. The Vice President will also appoint a club member to fill the office of President should the seat become vacant before the expiration of its term.
Secretary – To take the minutes of all CABA meetings, and post such minutes within a week of the meeting.
Treasurer – To keep complete records of all finances and to present a financial report annually.
These four Officers and the Athletic Director of G. W. Carver High School shall constitute the Board of Directors of The G. W. Carver High School Athletic Boosters Association. A change in the number of directors made by amendment to the bylaws shall be controlling. In all other cases, whenever a provision of the Certificate of Formation is inconsistent with a bylaw, the provision of the Certificate of Formation shall be controlling.
Article V – Meetings
- CABA Meetings shall be held every month during the calendar year with the exception of the month of December, and any month that the Board of Directors determines a meeting is
- The Board of Directors may call special meetings on an “as needed” ba
- All meetings shall open and close with prayer, and be conducted according to Roberts Rules of
- A majority of the Board shall constitute a quorum at any meeting.
Article VI – Finances
The finances shall be derived from donations and fund‐raising projects. The CABA is a non‐profit organization, and shall utilize standard financial practices of any 501(C)3 organization, even if the CABA is not certified as a 501(C)3 organization.
No part of the net earnings of this organization shall ever be for the benefit of or distributable to its members, trustees, officers or other private persons, except that the organization shall be empowered to pay reasonable compensation for services rendered and to make payments and distributions for the express purpose of paying off any debt owed by the CABA, and only the CABA.
The fiscal year of the CABA shall run from January 1 to December 31.
Article VII – Auditing
After the meeting of the election of officers and prior to their assumption of office, the outgoing President shall appoint a committee of two to audit the Treasurer’s books. This committee shall make its report at the next June meeting.
Article VIII – Constitutional Changes
- Any proposal for Constitutional (Articles) changes must come from the Board of Directors, must be announced prior to the next meeting at which they are to be considered and must be passed by a two‐thirds majority of the CABA members
- The By‐laws are to be reviewed and revised as necessary by the outgoing Board of Directors within a month following the annual election of officers.
Article IX – Amendments & Dissolution
The By-laws may be altered, amended, or repealed and new By-laws may be adopted by a majority of the membership of the CABA at any regularly scheduled meeting or special meeting, provided that at least ten (10) days written notice is given of intention to alter, amend, or repeal or adopt new By-law(s) to the entire membership.
Article X – Dissolution
Upon the dissolution of this organization and after paying or adequately providing for the debts and obligations of the organization, the remaining assets shall be given to the senior principal of G. W. Carver High School.
Article XI – Reserve Power
The Board of Directors shall be empowered to make any and all regulations, rules, policies, user agreement, terms of use, and other such decisions necessary for the continued functioning of the CABA which is not inconsistent with the By-laws.
By‐Laws
- The requirements for membership shall be as stated in the Articles III of Constitution.
- Rules for voting shall be as follows
- A member must have attended at least three Boosters Club Meetings within the previous 12 months to be eligible to vote on any proposal or in the elections of
- The Athletic Director will hold one seat/position on the Board of Directors.
- The Athletic Director, or person of his/her choosing, shall cast one vote representing the coaching
- Five members in attendance shall constitute a quorum, providing a majority of the Board of Directors are present.
- Should a decision need to be made prior to the next scheduled meeting the President can conduct a phone poll of the Board of Directors and report back to the club at the next meeting. If the decision calls for an expenditure of money the amount will not exceed $500.
- The Treasurer’s signature shall be the primary authorized signature on the
checking and savings accounts. The President’s and/or one appointed member’s signature shall be the secondary signature.
- The Boosters Club shall provide funding for:
- The CABA Male and Female “Athlete of the Year” awards, at least $50.00 will be awarded to each
- All athletic teams
- All cheering squad
- The band, in support of athletic teams
- Requests for CABA funding of special projects or events must be made by the Athletic Director at least one month prior to the anticipated need for funding to allow members the opportunity to discuss and reflect upon the All requests for CABA funding must be presented by the Athletic Director.
Adopted August 2017